Iaith’s Data Privacy and Cookies Notice
Last updated 24 May 2018
The contents of this Privacy and Cookie Notice has been reviewed and reviewed to conform with the GDPR requirements that are in operation from 25 May 2018.
This Privacy and Cookies Notice tells you what to expect when Iaith collects, uses, discloses, transfers and stores your personal information.
Iaith, Unit 3, Aberarad Business Park, Newcstle Emlyn SA38 9DB is the Data Controller of the data it collects from you.
Iaith is committed to protecting the personal information it receives. Whenever Iaith receives information we is legally obliged to use your information in line with all applicable laws concerning the protection of personal information, including the General Data Protection Regulation 2018 (these laws are referred to collectively in this notice as the "data protection laws").
Your Rights under Data Protection Law
You have various rights under Data Protection Law. These may include (as applicable):
- the right to request access to the personal data Iaith holds about you (see under the heading "Accessing personal information" below for more details);
- the right to correct including requiring Iaith to correct incorrect personal data; the right to restrict processing about you, or to object to processing your personal data, the right to request deletion of your personal data where Iaith no longer needs to keep it;
- the right to transport data including to obtain personal data in a format that can be read by a machine in certain circumstances, such as where it is processed based on consent;
- the right to withdraw your consent to any processing to which you gave that consent in advance
What information will be collected when you contact Iaith?
Any information you provide Iaith with in any contact forms or in any correspondence
Any information that will help Iaith to make reasonable adjustments for you.
How will Iaith use your details
Your details will be used for many purposes, including:
- Visitors to Iaith’s website (see the Cookies page);
- To exercise Iaith’s statutory functions;
- To meet contractual requirements between you and Iaith;
- To comply with any legislation Iaith is subject to.
This privacy notice does not provide exhaustive details of all aspects of Iaith’s collection and use of personal information. If you have any queries or concerns about Iaith’s use of your personal information or this notice, please contact Iaith.
The legal basis
Your consent can be a legal reason for processing your personal data. This means your specific, informed and unambiguous consent given freely and can be collected by you, for example, when you agree to receive marketing correspondence from Iaith or when you agree to take part in surveys or research (such as which apply). You have a right under Data Protection Law 1998 to withdraw your consent at any given time.
(i) Monitoring user activity
Google will use this information to produce user activity reports for this website to the website’s operator. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.
Cookies are small text files sent to your computer or mobile device by the websites that you visit. They help make websites work better and provide information to the owners of the site. For instance, this site uses Google Analytics cookies to track users’ behaviour whilst on the site. By understanding how people use our site, we can improve the navigation and content to better meet people’s needs. The information collected by Iaith includes IP address, pages visited, browser and operating system. The data will not be used to identify any user personally. The cookies we use on our site are:
|These cookies are used to find out how visitors use our site. We use the information to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, whether they have visited before and the pages they visit.|
Web browsers allow some control of cookies through browser settings. To find out more about cookies and how to manage them, visit www.allaboutcookies.org.
Making data anonymous
Iaith can convert your personal data into statistical or co-collected data in such a way as to ensure that you are not identified or can be identified from that data. Iaith can use this data gathered to conduct research and analysis, including in order to produce research and statistical reports. Iaith can share data that has been collated in several ways, including for the same reasons as it can share personal data.
Sharing Information with Third Parties
Iaith will not share your information with any third party unless we legally required or permitted to do so.
How long will Iaith keep your information
Iaith will keep your personal information in accordance with our Retention and Disposal Policy.
Iaith will hold information about our suppliers the financial management systems, for the purpose of managing our relationship with them, such as placing orders and arranging for payment to be made. The information may also be used for internal reporting purposes.
The information you provide as part of the application process will be treated in confidence and will be shared only with Human Resources and members of the selection panel for the purposes of the recruitment process. If Iaith wants to disclose information about you to third parties, for example where a third party candidate management specialist is involved in the selection process or we want to take up a reference - we will not do so without informing you beforehand unless the disclosure is required by law.
You will also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team, including hiring managers, in a way which can identify you. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.
Iaith will hold personal information about candidates for a maximum period of 2 months after the recruitment process has been completed, and it will then be destroyed or deleted
Current and former members of staff
Members of staff should refer to the staff privacy notice. Following the end of your employment with Iaith, we will retain your information in accordance with the requirements of our Retention and Disposal Policy and then delete it.
Following a link to another website
Iaith may need to contact other organizations, including IT contractors, in order to answer queries or to deal with questions regarding the functionality of this website. However, Iaith will not pass on any of the user’s personal information when dealing with an enquiry, unless Iaith has a legal basis to do so.
Accessing your personal information
Data Protection Law gives you the right to access information held or to obtain copies of it. You can exercise your right to access in accordance with Data Protection laws and this means that you must submit your application to Iaith in writing.
Please see Iaith’s Data Protection Law Policy for further details.
Without prejudice to any other administrative or judicial remedies you may have, you have the right to complain to the Information Commissioner if you consider that Iaith has breached the data protection laws whilst processing your personal data.
by email to firstname.lastname@example.org ; or by post to
Uned 3, Parc Busnes Aberarad, Castellnewydd Emlyn, Sir Gar, SA38 9DB.